Wholesale Terms and Conditions

1. New Accounts and Payment Terms

  • Account Setup: New wholesale partners must complete a registration and provide a valid credit card before the first order can be processed.
  • Payment: Payment is due via credit card upon fulfillment of the order. Any alternative payment arrangements must receive prior written approval from an officer of Gypsea Bands LLC. Sales representatives are not authorized to modify these terms.
  • Fees: A 3% credit card processing fee may be applied to the total order amount.
  • First Order: The initial order must be paid for using a credit card.

2. Retail Authorization

  • Wholesale customers are authorized to sell Gypsea Bands products exclusively in physical retail store locations.
  • Selling our products on any third-party e-commerce sites or marketplaces including, but not limited to Amazon or Walmart, is strictly prohibited.

3. Late Payments and Interest

  • Communication: Order confirmations, shipment updates, and payment notifications will be sent to the designated Billing/Invoice contact email address.
  • Past Due Invoices: Gypsea Bands LLC reserves the right to charge the credit card on file, including a 3% credit card processing fee, if an invoice becomes overdue by more than seven (7) calendar days.
  • Interest Charges: If payment is thirty (30) days past due, a 2% interest charge will be assessed for each subsequent 30-day period the invoice remains outstanding past its due date. A revised invoice, inclusive of the 2% interest charge, will be issued.

4. Custom and Large Orders

  • Deposit Requirement: Custom orders and standard orders exceeding $20,000 USD require a non-refundable 50% deposit. This deposit is due within seven (7) calendar days of the order date.
  • Approval Process: Custom orders must be formally approved in writing, based on a provided photo or physical sample. Please note that choosing a physical sample for approval will extend the overall production timeline.

5. Cancellation

  • Cancellations are strictly prohibited under the following conditions:
    • The request is made thirteen (13) calendar days or less before the scheduled ship date.
    • More than seven (7) calendar days have elapsed since the placement of a custom order or a standard order exceeding $20,000 USD.
    • The order has already entered the fulfillment or shipping process.

6. Shipping and Product Information

  • Color Variations (Dye Lots): Minor color differences that result from the use of natural materials are considered normal and do not constitute product defects.
  • Shipping Costs: Standard shipping costs are detailed on the invoice. If a customer utilizes their own third-party shipping account, Gypsea Bands LLC will separately bill them for any rejected shipment charges incurred.

7. Contact Information

  • Billing & Account Inquiries: accounting@gypseabands.com (Attn: Karen)
  • Order Status: orders@gypseabands.com or contact your assigned sales representative.

Rev. 2/3/26